Project Coordinator (Intern/Executive)

We are looking for a Project Coordinator that provides project coordinating support that works closely with squad team members or various stakeholders to help deliver business programs or key initiatives efficiently and effectively.

The Project Coordinator manages the administrative tasks, such as documentation and information distribution, report collation and communication support. As such, a Project Coordinator would require having excellent communication skills, the ability to develop and maintain strong relationships, and experience meeting hard deadlines.

Your Key Responsibilities

1. Planning

• Plan meetings and maintain complex and changing calendars, while working through scheduling roadblocks. 
• Draft and prepare updates to Project Director or other stakeholders.

2. Executing

• Frequently liaise with senior level internal stakeholders and/or external stakeholders (if any), prioritize all forms of communications, deal with routine issues and coordinate complex responses ensuring these are delivered in a timely and effective manner. 
• Perform ordering, billing and bookkeeping tasks as per project/program or initiative requirement to complete assigned tasks on time and operate within the budget limits. 
• Conduct ad-hoc data analysis and provide insights 
• Organize, attend, and participate in meetings or events and follow-up until closure.  

3. Monitoring and Control

• Identify issues within the organization and initiate or facilitate meaningful discussion that address business challenges 
• Make decisions regarding short-terms priorities and work activities. 
• Maintain efficient and effective tracking of internal approvals or follow-up and ensure all documentation (PR, PO, GR, invoices, contracts and others)  is organized using approved internal systems.