Expert, Project Management Officer

Job Purpose

Perform portfolio management tasks, required-to-develop portfolio to support decision-making and governance activities of the Division. Perform project management tasks, ensure projects are monitored according to process and guidance; Perform project support activities in a timely and effective manner. Perform periodically reports on project status to managers to ensure information is updated constantly and accurate.

Responsibilities:

Portfolio management and reporting:

• Manage the portfolio based on the Annual IT Project implementation plan (Project Portfolio)
• Periodically conduct meeting with stakeholders about the project status.
• Consolidate IT projects' progress and status and update Project Dashboard (frequency followed by requirement from time to time)
• Provide project progress report based on project milestones; project resources; update on budget and payment progress; risks & issues; project compliance,…
• Other reports as per requirement from managers.

Project support and monitoring:

a. Monitoring:

• Monitor project status including: weekly progress, resources, budget, payment, risks & issues, scope, interdependency,…
• Conduct project evaluation based on the Project Performance Scorecard; Assist Board of Directors in KPI evaluation of the project.
• Documenting project knowledge, lesson learnt.
• Monitor and update all follow-up action after project closure.

b. Support:

• Support PM in logistic tasks: meeting room and working space arrangement for project team, assets management for the project, vendor check-in/out,…
• Join and take meeting minutes. Monitor and remind PM about follow -up actions after the meeting.
• Support for document signing and project folders management.
• Support for translation.
• Support for other tasks as per requirement from Project Manager.
• Understand regulations and processes related to project implementation and instruct Project Manager to take action.

Other responsibilities:

• Participate in enhancing process, instructions and templates for project management activities and other development requirements.
• Update SBV report, Annual report, governance report and other reports (as per required) related to IT projects & BAU.
• Other tasks as per requirement from managers.